Invoice glossary

Understand the terms behind a clear, professional invoice.

Find plain-language definitions, worked examples and the practical InvoiceCraftly tool that helps with the next step. We publish terms when they genuinely help someone create, check, send or understand an invoice.

Documents

Choose the document that matches the stage of the work.

InvoiceRequest payment for supplied work, goods or a milestone QuoteOffer a defined scope and price EstimateShare an expected cost ReceiptConfirm payment received Credit noteCorrect or reduce an earlier invoice Proforma invoicePresent expected invoice details before the final invoice

Invoice fields and payment terms

Understand the dates, references and pricing terms a customer sees on an invoice.

Payment termsSet expectations for getting paid Invoice due dateShow the calendar deadline Net 30Understand a 30-day payment term Invoice numberIdentify one invoice Invoice dateRecord when the invoice was issued PO numberConnect to the buyer's order Line itemDescribe each billed item DepositSplit upfront and remaining amounts DiscountShow a price reduction clearly

Getting paid

Keep payment destination, account identifiers and reconciliation references distinct.

Payment QRCarry payment instructions into a banking app Bank transferUnderstand account-to-account payment IBANIdentify a payment account format BIC / SWIFT codeIdentify a financial party SEPA Credit TransferUnderstand standardized euro transfers Payment referenceMatch money to an invoice

VAT and cross-border

Separate VAT identity, recorded status and transaction treatment.

VATUnderstand value-added tax VAT rateUse a rate already confirmed for the transaction VAT invoicePresent VAT information VAT numberUnderstand VAT registration identity VIESCheck recorded intra-EU VAT status Reverse charge VATUnderstand customer-accounted VAT Intra-EU invoiceUnderstand a cross-border EU invoice context

Calculate VAT with your rate Check a VAT number in VIES

Electronic invoicing

Separate the semantic model, XML syntax, country profile and delivery network.

E-invoiceStructured invoice data for automatic processing PDF invoiceA visual digital invoice EN 16931The European semantic invoice model UBL invoice formatUBL XML representation

View supported e-invoice XML Create a PDF invoice

Later reviewed releases: Peppol and Peppol BIS Billing. Planned terms remain unlinked until complete.

Denmark

Identify the company, the recipient endpoint, the document specification and the delivery infrastructure as separate layers.

CVR numberDanish legal-unit identifier EAN / GLNParty or receiving-endpoint identifier OIOUBLDanish UBL-based business-document specification NemHandelDanish e-invoicing infrastructure and recipient registry

Look up a Danish company Check a Danish e-invoice recipient

Norway

Connect company identity, VAT-registration context, payment matching and structured EHF invoicing.

OrganisasjonsnummerNine-digit entity identifier MVA numberNorwegian VAT-registration context KID numberStructured payment reference EHFNorwegian structured business-document specifications

Search a Norwegian company Run the EHF readiness check

Sweden

Keep organisation identity, seller tax status and payment routing distinct.

OrganisationsnummerSwedish legal-person identifier F-skattSeller tax approval and invoice wording BankgiroSwedish payment destination

Search a Swedish company Check an OCR reference

Finland

Keep business identity, structured invoice format and routing address as separate pieces of the workflow.

Finnish Business IDY-tunnus business identifier FinvoiceFinnish structured e-invoice standard E-invoice addressFinnish electronic invoice routing address

Search a Finnish company Check supported recipient capability

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